OSHA Forms on the Mobile APP

There are four specific OSHA Forms available to be completed in the Mobile App. One, the OSHA Safety Inspection Form, should be used on a regular basis. The other three are used when an accident or injury has occurred.

OSHA Safety Inspection Form

It only takes a minute or two to complete, but this is one of the most important pieces of safety documentation for multiple reasons:

  • It helps identify and correct work site hazards, making the crews more mindful of safety issues
  • It clearly lets the crew know the specific and common safety issues they must be paying attention to
  • It demonstrates to compliance officers that enforcement of safe work practices is of importance to you and is taking place on a regular basis
  • If an accident happens, previous inspection forms can be used to help determine whether or not the crew or workers were negligent

Accident Reports

Any time an accident occurs it is important to understand what hazards contributed to the accident, how they could have been avoided, and what needs to be done to prevent similar accidents in the future. Three different forms exist to help collect that data – the Supervisor’s Report, the Worker’s Report, and the Safety Officer’s Investigation.

Supervisor’s Accident Report Form

Completed by the job site supervisor or the ranking person on site at the time of the accident, this report provides the input from someone other than the injured worker. This is important because the injured worker may not be capable of or have the perspective to describe the accident in an unbiased manner.

Worker’s Accident Report Form

Completed by the injured worker, this report provides the details as the worker in question perceived them.

Safety Officer’s Accident Investigation

Completed by the company’s safety officer, this report is a more encompassing evalutation of what happened and includes recommendation for preventing future accidents. If the company does not have a ‘safety officer’, the safety officer is the general manager or the business owner.

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EPA Forms on the Mobile APP

The Environmental Protection Agency (EPA) contains a set of standards called the Renovation, Repair, and Painting Rule (RRP) that are designed to protect workers and the general public when work is performed that may disturb lead-based paint (LBP).

Two specific forms are explicitly required by the EPA on any residential project and a few other specific instances where the structure to be worked upon was built before 1978. These are the Pamphlet Disclosure Form(s) and the Renovation Record keeping Checklist.

The Mobile App also includes another form that can be used to document conditions that existed prior to the start of work.

Pamphlet Disclosure Forms

The EPA has created a pamphlet titled Renovate Right that must be given to residential dwelling occupants prior to the start of work. This pamphlet describes the potential for there to be LBP in or around their dwelling, the hazards LBP presents, the requirements of workers disturbing LBP, and the dwelling occupant’s rights. You can provide the Renovate Right pamphlet in soft or hard copy formats, so long as it is provided prior to the start of work. 

EPA RRP enforcement is on the rise and providing documentation of pamphlet disclosure is one of the first things you will be asked to provide if there is any sort of investigation. Fines for failing to document this pamphlet disclosure start at $5000 per occurrance and can be as much as $37,500 PER OCCURRANCE!

You are required to collect documentation proving occupants have received this pamphlet, and the Mobile App provides two methods for documenting this disclosure.

EPA RRP Pamphlet Disclosure Form – OCCUPANT SIGNATURE

When an adult dwelling occupant is available to provide a signature, this is the preferred method of documentation. Simply have the dwelling occupant read and sign the form. One signature per dwelling is sufficient. In mulit-unit properties, a signature from each dwelling is required.

EPA RRP Pamphlet Disclosure Form – SELF CERTIFICATION

In some instances, the dwelling occupant may not be available to sign or may refuse to sign. In these instances you are allowed to Self Certify.

This basically states that you have made a good faith effort to provide the pamphlet, explain how this was done, and sign the form yourself. This version of the form in the Mobile App includes a camera button so that you can insert a picture of your efforts to provide the pamphlet. For example, sliding the pamphlet under the dwelling door, leaving the pamphlet by the mail boxes, or posting a notice by the main entryway.

Renovation Record keeping Checklist

Throughout EPA RRP projects, you are required to complete a Renovation Record keeping Checklist. The purpose of this checklist is to ensure that the proper lead-safe work practices are adhered to during the project. Normally, this form is not completed in one sitting – it gets completed throughout the project as the different tasks are performed.

NOTE: two specific fields of this form ask for information on the lead dust sampling technician and the type of test kit used. In almost all instances, it is best NOT to test for lead, but to assume it is lead and simply to take all the appropriate measures. If you are not testing for lead, the contents of these two fields should be filled in as “assumed to be lead”.

Initial Conditions Checklist

While this is not a ‘required’ piece of documentation, it can serve to protect your business. For example, if a compliance officer comes out to one of your job sites and sees LBP chips on the ground, it will be assumed that this contamination of the soil was created by your crew not adhering to the RRP lead-safe work practices. However, if you can show thru pictures that the ground was contaminated this way before you began work, you stand a much better chance of avoiding large fines.

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Safety Briefings For Painters/Painting Contractors in English and Spanish

The three pillars of a good safety program are:

  1. Having a proper written safety plan that all workers know about (let us know if you need this!)
  2. Enforcing safe work practices (covered with the OSHA Safety Inspection Form)
  3. Providing ongoing training and safety briefings

In fact, your painters are required to receive a safety briefing every 10 workdays or 14 calendar days, whichever comes first.

Our Mobile App makes providing these safety briefings a breeze. It contains 54 briefings, each of which take no more than a couple of minutes for a foreman or job site supervisor to read and explain to the crew. Then each crew member can sign off, acknowledging that the briefing was received.

If you ever need to document these briefings occurred? Simply log into the Web Interface and print them out!

Safety Briefing titles include:

OverconfidencePFAS BasicsPortable Saw SafetyPressure Washer SafetyPrevent Heat StressResponsibility

Safe Lifting Techniques

Safety Responsibility

Safety Statistics

Scaffolding Safety

Stair Safety

Stepladder Safety

Two Person Lifting Tips

Utility Knife Safety

Winter Driving Tips

Winter Health and Safety

Working with Chemicals

First Aid AwarenessIdentifying FatigueHydration ImportanceHurry Up HurtsHandling Chemical SpillsHand Tool Safety

Gravity Always Wins

Get the Lead Out

Get Sleep

Flu Prevention

Flammable Liquids

Ladder Inspections

Ladder Safety Basics

Ladder Safety Rung by Rung

Lead Awareness

Lessons Learned

Lifting it Twice

 

 

Fire ExtinguishersFalls from Any HeightFall ProtectionFall Protection IIFall Prevention Safety tipsEye Injuries

Extension Cord Safety

Electric Shock

Climbing Scaffolding Safely

Cell Phone Deaths

Blood Safety

Bad Habits

Avoid Slips and Falls

Asbestos Risks

Anger Danger

Ariel Lifts

7 Accident Causes

Missing Ground Prong

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